V1.0 9th June 2020
This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and sets out some background to our organisation and our supply chains, and the steps which we have taken to combat slavery and human trafficking for the financial year ending 2019.
RFM Group’s end-to-end property services include facilities management, repair and construction within the defined target sectors that include retail, residential, commercial and education. RFM Group has enabled the efficient and cost-effective delivery of thousands of new, refurbished and managed properties throughout the UK. RFM Group has approx. 50 employees across the UK on two sites in Leeds and Edinburgh and has a registered address in London.
Within our supply chain, there are relationships with external businesses for the sourcing of [sub-contractors, labour and supply partners] in the UK. These, as well as the suppliers of services, make up the supply chains within the Company.
RFM Group is committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. This statement reflects our commitment to acting ethically and with integrity in all our business relationships, and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place anywhere in our supply chains.
RFM Group implements a number of policies and procedures which are designed to minimise the risk of modern slavery and human trafficking, both within our organisation and our supply chains. We continue to review our policies to ensure that they remain effective and appropriate for the business.
Anti-bribery and corruption policy – this policy helps create a culture where bribery is never acceptable and providing guidance to all staff to report and deal with the risks of fraud and corruption.
Dignity at work policy – this policy sets out RFM Group’s commitment to providing a working environment free from harassment and bullying and helps to ensure that all of our staff are treated, and treat others, with dignity and respect.
Health and safety policy – one of the key aims of this policy is to ensure the wellbeing of all our employees, contractors and anyone else who may be affected by our activities.
Recruitment policy – we carry out appropriate checks to ensure that all of our staff have the requisite right to work documentation, that they are paid fairly and that they receive a competitive remuneration package for the work they undertake.
Whistleblowing policy – this provides guidance on how to report suspected dangers or wrongdoing in the workplace. All of our staff are expected to be alert to the risks, however small, in both our business and the wider supply chain.
RFM Group expects all suppliers and any subcontractors engaged by the organisation to respect and conform to our fundamental values as conditions for mutual business. Our standard terms and conditions require all of our suppliers to comply with the law.
We have a zero-tolerance approach to slavery and trafficking. We have appointed a Head of Safety, Health Environment & Quality who will have overall responsibility for ensuring that all those in our supply chain and contractors comply with our values.
The Group will achieve our aims by our initiative to identify and mitigate risk in the following ways (this list is not exhaustive):
Continual audit and review of our practices for checking all employees are paid at least the minimum wage and have the right to work
We encourage the reporting of concerns and protection of whistle blowers
RFM Group will not knowingly support or deal with any business involved in slavery or human trafficking
We have zero tolerance to slavery and human trafficking. We expect all those in our supply chain to comply with our values
To ensure understanding of these risks within our supply chain and our business we provide training to relevant members of staff. All directors have been briefed on the subject.
RFM Group will use the following key performance indicators (KPIs) to measure how effective we have been to ensure that slavery and human trafficking is not taking place in any part of our business or our supply chains:
Completion of audits by Directors, Managers and Safety, Health, Environment and Quality Managers
Labour monitoring and payroll systems
Level of communication and personal contact with next link in the supply chain, including their understanding of and compliance with our expectations