For businesses with an office base, the post-pandemic period is causing a significant conundrum. Do employers insist on their workforce returning to the office and as a result, help justify the significant costs associated with running an office building, or do they continue to let workers work from home and risk a commercial nightmare with a building that still needs maintaining but with very few people using it.
For many employers, the answer is likely to lie somewhere in the middle. It is those businesses who have been responsive, flexible and resourceful in response to the pandemic period who have thrived the most and this continued approach is most likely to be welcomed into the future. This means two things: agile and hybrid working, but what do these terms really mean for employers?
Agile working
Agile working is based in the idea that work is something we do, not a place we need to be in. For an employer, this could mean supporting continued home working, but it could also mean rethinking how the entire interior of an office to encourage more agile working.
Key to this approach is technology and a flexible IT infrastructure that encourages agile working rather than hindering it. Employees need the right tools to be able to perform at their best and creating an office space that supports this will make it a more attractive option for those looking to break out of a working from home routine. Office Layout is an important component as well, with conventional rows of desks replaced by flexible meeting space, collaboration pods and meeting booths all designed with maximum useability in mind.
Turning the traditional office concept on its head, agile working means employees are given freedom and flexibility to work in different areas of an office, or the chance to work remotely via hot-desking at places and times to suit themselves.
Hybrid working
Similar in concept to agile, a hybrid working approach gives employees the autonomy to arrange their day around tasks and outcomes, rather than habit and obligation. It blends remote working, such as from home, which offers space to concentrate and supports work/life balance with traditional office environments that are transformed to become hubs for collaboration, networking and development.
Technology and Hybrid Working
Technology remains a key component for hybrid working to be successful. Collaboration and communication platforms must be accessible to all, meetings as simple to join virtually as they are in person. A key principle of hybrid working is that regardless of location, everyone can do what they need to do.
Likewise, how space is treated to enable hybrid working will be an important consideration. Privacy and confidentiality may be needed by some, whilst the very buzz of a busy, open-plan collaboration space will be enough to motive others. To be successful, the office environment must cater for all of these possible needs.
Hybrid and Agile Working for the Next Generation
For the next generation of workers, hybrid and agile working is likely to be standard practice. For now, as employees make yet another cultural and behavioural shift as they return to the office, there is a very real transition period underway. Unlike the shift to home working, it’s unlikely to happen overnight, but those businesses who are responsive and flexible, who have the desire to capitalise on this unique opportunity to reset how the workplace functions are once again likely to be the businesses that thrive.
FAQS about Hybrid and Agile Working
What is hybrid working? Hybrid working refers to a work arrangement in which employees divide their time between working in the office and working remotely. This allows them to take advantage of the benefits of both types of work environments.
What are the benefits of hybrid working? Hybrid working can provide employees with greater flexibility and a better work-life balance. It can also lead to increased productivity, as employees may be more motivated and focused when working from home. In addition, hybrid working can reduce costs for businesses, as they may be able to reduce their office space requirements.
What is agile working? Agile working refers to a flexible approach to work that allows employees to work when and where they are most productive. This can involve working remotely, working flexible hours, or using shared workspaces.
What are the benefits of agile working? Agile working can increase employee engagement and productivity, as it allows employees to work in a way that best suits their needs and preferences. It can also lead to reduced costs for businesses, as it can allow for more efficient use of office space and resources.
How can businesses implement hybrid and agile working successfully? To successfully implement hybrid and agile working, it is important for businesses to have clear guidelines and policies in place. They should also ensure that they have the necessary technology and infrastructure in place to support remote work. In addition, it is important to communicate with employees and ensure that they have the support they need to work effectively in this new environment.
- How can businesses ensure that remote employees stay engaged and connected to the team? Some ways that businesses can ensure that remote employees stay engaged and connected to the team include:
Regular check-ins and communication: This can help remote employees feel connected to the team and ensure that they are up-to-date on what is happening in the company.
Collaboration tools: Using tools like video conferencing, messaging apps, and project management software can help remote employees stay connected and collaborate with their colleagues.
Virtual team-building activities: These can help remote employees get to know their colleagues and build relationships with them.
Inclusion in team events and meetings: It is important to ensure that remote employees are included in team events and meetings, whether they are in-person or virtual.
- How can businesses manage the transition to hybrid and agile working? To manage the transition to hybrid and agile working, businesses should:
Communicate clearly with employees about the changes that are happening and why they are being implemented.
Provide employees with the necessary tools and training to work effectively in this new environment.
Be flexible and open to feedback from employees as they adapt to the new way of working.
Set clear expectations and guidelines for how work should be done in this new environment.
Monitor and review how the transition is going to ensure that any issues are addressed promptly.
