Blog, Facilities Management, Mechanical & Electrical (M&E)

How to Save Energy in the Office with Simple Steps

If you work in an office, you're likely familiar with the energy bill shock that can come your way. But it doesn't have to be this way!

Why Save Energy in the Office?

Office energy saving is currently a hot topic. There are several reasons why it is important to save energy in the office:

  1. Cost savings: Using energy efficiently can help reduce energy bills, which can save money for the business.

  2. Environmental benefits: Reducing energy use can help to reduce greenhouse gas emissions and protect the environment.

  3. Improved comfort: Using energy efficiently can help to maintain a comfortable working environment, which can improve productivity and employee satisfaction.

  4. Increased competitiveness: Businesses that are energy efficient may have a competitive advantage in the market, as energy efficiency is increasingly becoming a key factor for consumers and investors.

By following a few simple tips, you can save energy and money in your office while still maintaining a working environment. For example, by knowing your business’s energy use and waste, you can make smart decisions about how much energy to use in each room. You can also reduce energy consumption by using energy-efficient office lighting and turning off unnecessary devices when not in use. And for those cold winter days, consider installing solar panels to help offset your office’s energy consumption! In short, by taking simple steps to save energy in the office, you can save money and keep your environment healthy too.

Environmental, Social and Governance (ESG)

For many larger organisations. energy Saving is part of a wider Environmental, Social and Governance (ESG) programme.f

old office computer

1. Know your business energy use and waste

It’s essential to take measures to save energy in the office. Not only will this help the environment, but it can also save you money in the long run. By understanding your business’s energy use and waste, you can make easy changes to help conserve energy.

Office energy saving and monitoring

One of the most important steps is tracking electricity usage, water usage, CO2 emissions, and other data points. By doing this, you’ll be able to identify areas where energy efficiency and savings can be achieved. Additionally, you can change or upgrade outdated office equipment when possible to help reduce overall energy consumption. And finally, educating employees about the benefits of saving energy in the office is a great way to get them on board!

2. Use energy-efficient office lighting

There’s never a wrong time to start saving energy, especially in the office. By taking a few simple steps, you can start making a big impact on your energy bill. For starters, look into LED office lighting. This type of lighting uses less energy and lasts longer, making it a great choice for offices. Additionally, consider using basic light fixtures instead of more expensive options. Finally, make sure to unplug devices when you’re not using them to save energy. Doing so can really make a dent in your energy bill.

Natural Lighting

In order to save energy in the office, it’s important to use natural light as much as possible. Try to light your office with natural light instead of artificial light. When natural light is not available, use light bulbs that use less energy. For example, use LED bulbs.

office energy saving

3. Turn down the heat

Everyone loves a warm office, but it costs money to maintain. In this blog post, we’re going to teach you simple steps that you can take to save energy in the office. First, choose the right type of heating. Heating systems come in different types, such as forced air, gas, oil, or electric. Make sure to choose the one that is best suited for your office and budget. Next, use ceiling fans to circulate air. This will help you reduce the amount of heat that needs to be generated, and save energy in the process. Finally, make sure windows and doors are closed when it’s cold outside. This will help reduce the amount of energy that is used to heat the building.


Office energy waste is a big problem, and it’s easy to contribute to it. Draughts are a common cause of energy waste and are the number one cause of air pollution in the workplace. Make sure to close all the windows and doors when you’re not using them, and air your room regularly. Check for cold spots in your office and fix them with warmer furniture or blankets. Invest in an air purifier to reduce the number of pollutants in the air. By following these simple steps, you can save energy and reduce your carbon footprint in the office.


Winter is a time of year when energy consumption typically goes up, especially when it comes to heating. To save energy and money this winter, follow these simple steps:

  1. Make sure you’re using the right heating unit or boiler for your space.
  2. Keep your heating unit clean and free of any obstructions.
  3. Adjust the thermostat to save energy during colder months.

Air conditioning

This summer, make energy efficiency a top priority in your office. By following these simple steps, you can save energy and keep your office cool during hot weather. First, if you’re uncomfortable in hot weather, turn to air conditioning to save energy. Second, keep your office cool by scheduling cooling breaks during the day or evening. Third, try using a programmable thermostat for automatic adjustment of temperatures without having to leave your desk. Fourth, use natural light and ventilation when possible to minimize the use of AC. Finally, be sure to monitor energy usage and make adjustments as needed.

4. Turn things off in the office

In order to save energy in the office, it’s important to take simple steps. One of the most important is unplugging electronics when you’re not using them. This includes devices like laptops, phones, and tablets. Next, close unused windows and doors so that natural light can enter the room. Finally, take breaks to avoid working in an energy-sapping environment. By following these simple tips, you can help your office stay environmentally friendly and energy-efficient.


An office is a place where we spend a lot of time – it’s important to make the most of that time by saving energy.

Here are four energy-saving tips for office equipment:

  1. Make sure your office is well-lit and comfortable.
  2. Consider investing in energy-efficient equipment like laptops and monitors.
  3. Use wall heaters sparingly, and only when necessary.
  4. Save water by using a rain barrel or greywater connections to water plants instead of the sink.
Office Smart switch

5. Reduce costs in the office kitchen

There’s no need to sacrifice efficiency when it comes to the office kitchen – with a few simple steps, you can make big savings. Make your own food by cooking at home or packing your lunch. If you’re cooking at work, try to use power strips and dimmers sparingly. Turn off lights when you leave a room and turn them on when you enter again to save energy. And lastly, draft a plan detailing what changes you need to make in order for the office kitchen to run more efficiently. With these simple tips, you’ll be on your way to saving energy in the office without making too many sacrifices.

6. Less is more on the workshop floor

There’s no need for energy-wasting measures when it comes to the office. Follow these simple steps and you’ll be on your way to saving energy in no time! First and foremost, remove bulky items from the workshop floor. This will help to free up space and decrease the amount of energy needed to operate tools. Next, keep equipment clean and free of obstructions. This will help to decrease energy consumption and improve air quality. Finally, turn off tools when not in use and disconnect cables when they’re not in use. Doing so will help to conserve energy and protect equipment from damage. It’s that easy!

factory workshop machine

7. Avoid energy waste

When it comes to saving energy, it’s important to take simple steps that will have a cumulative effect. Follow these seven tips and you’ll be on your way to reducing energy waste in the office. First, avoid energy waste by turning off electronics when you’re not using them. Next, close windows and doors when you leave and adjust the air conditioning and heating settings.  By following these simple steps, you’ll be on your way to saving money and energy in the long run!

Working with renewables

Working in a sustainable office environment is important, not just for the planet but also for your wallet. By going paperless and switching to renewable energy like solar panels or LED lights, you can reduce your carbon footprint and save money on energy bills in the long run. In addition, electronic documents and presentations are just as good as printed ones -saving both time and energy. Bottom line: Saving energy is key for ensuring a clean office environment that’s environmentally friendly too.

What is typical energy usage in the UK?

Reducing energy usage in the office is crucial if you want to reduce your carbon footprint. The average person in the UK uses around 8,000 kWh of electricity annually, which can be drastically reduced by taking simple steps.

office energy saving

8. Print less – go paperless

Reducing energy usage in the office is not only good for the environment, but it can also save you money. Going paperless is one of the simplest and most effective ways to do this. There are many ways to print less, such as downloading documents instead of printing them, using PDFs.

By automating processes or using software that can do the job for you, it’s possible to reduce print jobs by a considerable amount without compromising on quality or efficiency. In addition, try using different printing materials – such as matte paper or photo paper – which can both save on costs while still delivering high-quality results.

Reducing carbon footprint

There are many ways businesses can reduce their carbon footprint. One of the most effective ways is by going paperless – this not only reduces the amount of carbon dioxide emissions, but it also saves you time. By using electronic files and cloud storage to store your documents, you can make sure that they are always accessible from anywhere in the world. In addition to printers that use less ink and paper, multifunction printers and modern low-energy technology can both help.

Solar panels at office building

9. Upgrade your building

There are a few simple things you can do to upgrade your building and save energy. For starters, look for appliances and windows that use less energy – this will help reduce the amount of heat lost from your property. It is also important to check the insulation in your walls and ceilings. While might not sound like a huge task, poor insulation can lead to an overheating building in colder months. And lastly, make sure proper ventilation is implemented so air conditioning isn’t needed as often.

10. Consider micro-generation

There are many simple things you can do to reduce your energy consumption. By considering micro-generation, you can make a big difference. 

Microgeneration is the production of small-scale renewable energy, typically by individuals or small businesses, to meet their own energy needs. It is a way for individuals and businesses to take control of their energy production and consumption, and reduce their carbon footprint.

There are several types of microgeneration technologies, including:

  • Solar photovoltaics: Solar panels that generate electricity from sunlight
  • Solar thermal: Solar panels that generate heat from sunlight
  • Wind turbines: Turbines that generate electricity from wind
  • Hydroelectric systems: Systems that generate electricity from the movement of water
  • Biomass boilers: Boilers that generate heat from the burning of organic materials

Microgeneration technologies can be used to generate electricity, heat, or both, and can be installed on a small scale, such as on a residential roof or in a backyard. They can also be used in combination with other technologies, such as battery storage systems, to provide a more reliable and efficient source of energy.

Overall, microgeneration can help to reduce dependence on fossil fuels, lower energy costs, and contribute to a cleaner and more sustainable energy system.

11. Travel Smart and Telecommute

Telecommuting is a great way to reduce energy consumption – by working from home at least part of the time, you can save on transportation costs and avoid air-conditioning usage in the summer months.

12. Get a smart meter

There are many benefits of having a smart meter installed in your office. By tracking your energy usage in real time, you can save up to 30% on your energy bills. Not only that, but you can also use the app to control heating and cooling devices, as well as reduce carbon emissions by cutting down on energy use. It is simple to install and will give you peace of mind during power outages or spikes in electricity consumption.

13. Energy as a Service

Energy costs are often one of the largest overheads for an organisation and with energy usage estimated to grow by over 40% by 2050, it is vital that effective action is taken.

Most companies today are lacking an effective strategy to manage their energy consumption and keep costs under control.

RFM and it’s strategic partners design, fund and installs Energy Conservation Measures (ECM) in select client buildings at no upfront cost…

These measures immediately reduce energy consumption, as well as improve user comfort and productivity.

Rethink how you measure, monitor and minimise your energy usage with Energy as a Service.

Lightbulbs energy measure

Energy – If You Can’t Measure it, You Can’t Manage it!

Before you embark on a major project to reduce energy consumption, do you know where you currently use energy? That is the vital starting point, as RFM’s Client Services Director Mark Flanagan explains.

Office Energy Saving – Glossary of Terms

Office energy saving refers to the practices and strategies that businesses can use to reduce their energy consumption and lower their energy costs. Here is a glossary of common terms related to office energy saving:

  • Energy audit: An assessment of a building’s energy use, including a review of the building’s energy bills, lighting and heating systems, and appliances. An energy audit can identify areas where energy can be saved and recommend energy-saving measures.

  • Energy conservation: The practice of reducing energy use in order to save money and reduce greenhouse gas emissions.

  • Energy-efficient appliances: Appliances that use less energy than standard models to perform the same tasks.

  • Energy management system: A system that monitors and controls a building’s energy use in order to optimize energy efficiency and reduce energy costs.

  • LED lighting: LED (light-emitting diode) lighting is a type of energy-efficient lighting that uses less energy and lasts longer than traditional incandescent bulbs.

  • Power management: The practice of controlling the use of electrical devices in order to reduce energy consumption and lower energy costs.

  • Renewable energy: Energy that is generated from natural sources that are replenished naturally, such as solar, wind, or hydroelectric power.

  • Solar panels: Panels that capture the sun’s energy and convert it into electricity.

  • Thermal insulation: Materials that are used to reduce heat loss or gain in a building, helping to keep the building at a comfortable temperature and reduce energy use.

  • Energy-efficient windows: Windows that are designed to reduce heat loss or gain in a building, helping to keep the building at a comfortable temperature and reduce energy use.

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