Blog, Cleaning, Facilities Management

How to Keep Your Office or Commercial Premises Clean

Cleaning Your Workplace

A clean office or commercial premises is essential for several reasons. A clean environment is more inviting and productive, and it can also help to reduce the spread of germs and bacteria. Clean offices mean happier workers.

Here are some tips for keeping your office or commercial premises clean:

  • Clean regularly. The more often you clean, the easier it will be to keep your office or commercial premises clean. Aim to clean each room at least once a week, and more often if necessary.
  • Use the right cleaning products. There are a variety of cleaning products available, so it is important to choose the right ones for the job. For example, you will need different products for cleaning floors, surfaces, and appliances.
  • Be careful not to mix cleaning products. Mixing cleaning products can create dangerous fumes, so it is important to be careful not to mix them. If you are not sure whether two products can be mixed, it is always best to err on the side of caution and not mix them.
  • Wear gloves and a mask. When cleaning, it is important to wear gloves and a mask to protect yourself from germs and chemicals.
  • Dispose of cleaning products and trash properly. Cleaning products and trash should be disposed of properly, according to the instructions on the product label.
  • Clean up spills immediately. Spills should be cleaned up immediately to prevent them from spreading.
  • Schedule regular cleanings. If you have a large office or commercial premises, it may be helpful to schedule regular cleanings with a professional cleaning service.

Commercial Office Cleaning Additional Tips

In addition to the tips above, here are some additional tips for keeping your office or commercial premises clean:

  • Create a cleaning schedule. A cleaning schedule can help you stay on top of cleaning and prevent dirt and grime from building up.
  • Delegate cleaning tasks. If you have a large office or commercial premises, you may want to delegate cleaning tasks to employees.
  • Encourage employees to be mindful of cleanliness. Employees should be encouraged to be mindful of cleanliness and to report any spills or messes immediately.
  • Reward employees for good cleaning habits. Employees who consistently keep their workspace clean should be rewarded. This will help to encourage good cleaning habits throughout the office or commercial premises.

By following these tips, you can create a clean and inviting work environment for everyone.

person holding white ceramic mug

Cleaning Specific Rooms in an Office

Clean offices are an indication of your brand and company values. In addition to the general tips mentioned above, it is important to pay attention to specific common rooms in an office or commercial premises. Each room has its own unique cleaning needs and requirements. Here are some tips for keeping specific common rooms clean:

  1. Reception Area:

    • Clean and disinfect the reception desk regularly, including the phone, computer, and other frequently touched surfaces.
    • Ensure the waiting area is tidy and free of clutter.
    • Regularly dust and clean furniture, including chairs, tables, and magazine racks.
    • Vacuum or sweep the floor daily, and mop it as needed.
    • Keep the entrance area clean by sweeping or vacuuming regularly, especially during inclement weather when dirt and debris can be tracked in.
  2. Conference Rooms:

    • Dust and wipe down tables, chairs, and other surfaces before and after meetings.
    • Vacuum or sweep the floor to remove any crumbs or debris.
    • Clean and disinfect audiovisual equipment, remote controls, and conference room phones.
    • Empty trash bins and replace garbage bags regularly.
    • Check whiteboards or blackboards for any markings and clean them as necessary.
  3. Break Room or Kitchen:

    • Clean and sanitize countertops, sinks, and appliances daily.
    • Empty and clean the refrigerator regularly, discarding any expired or spoiled food.
    • Wipe down tables and chairs after each use.
    • Sweep or vacuum the floor and mop up any spills immediately.
    • Empty rubbish bins and clean them regularly to prevent odours and pests.
  4. Restrooms:

    • Clean and disinfect all surfaces, including sinks, countertops, toilets, urinals, and door handles.
    • Refill soap dispensers, paper towel holders, and toilet paper as needed.
    • Regularly clean mirrors and glass surfaces.
    • Sweep and mop the floors thoroughly, paying attention to corners and grout lines.
    • Empty waste bins and replace liners regularly.
  5. Offices and Workstations:

    • Clean offices throughout.
    • Dust and wipe down desks, chairs, and other surfaces regularly.
    • Clean computer screens, keyboards, and mice to remove dust and germs.
    • Vacuum or sweep the floor to remove dirt and debris.
    • Encourage employees to keep their workstations organized and clutter-free.
    • Empty individual rubbish bins and replace liners as needed.

Remember, it is important to adapt these cleaning routines to the specific needs and usage patterns of your office or commercial premises. Develop a comprehensive cleaning checklist and ensure that all areas are covered regularly. A cleaning audit as well as regular inspections and feedback from employees can also help identify areas that may require additional attention. By maintaining a clean and well-organized workplace, you create a more pleasant and productive environment for everyone. It is definitely worth considering a commercial cleaning company.

Step by Step Guide to Switching Facilities Providers

We speak to businesses every day who feel they ‘don’t want the hassle’ of switching suppliers or are unsure about the terms of their current contract. That’s why we’ve created a Step by Step Guide to Switching Facilities Providers. See our three simple steps to switching your supplier and how easy it can be to make a significant positive impact on your business.

FAQ – How to Keep Your Office or Commercial Premises Clean

Q: How often should I clean my office or commercial premises?

A: Aim to clean each room at least once a week, and more often if necessary. Regular cleaning helps maintain a clean and inviting environment.

Q: What cleaning products should I use?

A: Choose the appropriate cleaning products for different surfaces and tasks. For example, use specific products for floors, surfaces, and appliances. Read the labels and follow the instructions provided by the manufacturers.

Q: Can I mix different cleaning products?

A: No, it is not recommended to mix cleaning products as it can create dangerous fumes. If unsure, always err on the side of caution and avoid mixing them.

Q: What protective gear should I wear while cleaning?

A: It is important to wear gloves and a mask to protect yourself from germs and chemicals. Additionally, consider wearing appropriate clothing to avoid contact with cleaning agents.

Q: How should I dispose of cleaning products and trash?

A: Follow the instructions on the product labels for proper disposal of cleaning products. Ensure that trash is disposed of in designated bins and follow any specific waste management guidelines in your area.

Q: What should I do if there is a spill?

A: Clean up spills immediately to prevent them from spreading. Use appropriate cleaning products and equipment to address the spill, and ensure the area is properly cleaned and dried.

Q: Should I hire a professional cleaning service for large premises?

A: If you have a large office or commercial premises, it may be helpful to schedule regular cleanings with a professional cleaning service. They have the expertise and equipment to efficiently clean and maintain a large area.

Q: How can I encourage cleanliness among employees?

A: Create a cleaning schedule, delegate cleaning tasks, and encourage employees to be mindful of cleanliness. Reward employees who consistently keep their workspaces clean to promote good cleaning habits throughout the office or commercial premises.

Q: How often should I clean specific common rooms?

A: Different common rooms have specific cleaning needs. For example, reception areas, conference rooms, break rooms or kitchens, restrooms/washrooms, and offices or workstations require regular cleaning and attention. Adapt cleaning frequencies based on the usage and importance of each room.

Q: How can I maintain cleanliness in the break room or kitchen?

A: Regularly clean and sanitize countertops, sinks, and appliances. Dispose of expired food, wipe down tables and chairs, and ensure the floors are swept and mopped regularly. Empty trash bins frequently to prevent odours and pests.

Q: How can I ensure cleanliness in restrooms?

A: Clean and disinfect all surfaces regularly, refill supplies, and keep mirrors and glass surfaces clean. Pay attention to proper floor cleaning, including sweeping, mopping, and regular trash disposal.

Q: How can I maintain cleanliness in offices and workstations?

A: Dust and wipe down surfaces regularly, clean computer equipment, and encourage employees to keep their work areas organized and clutter-free. Empty trash bins and replace liners as needed.

 

A full glossary of cleaning terms can be found in RFM Group’s Industry Terms in Cleaning Glossary.

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