So, you’ve spent time and money on a new office refurbishment, and everything is looking in top condition, but offices take a lot of wear and tear with constant traffic flow every day of the week.
Your workspace condition matters. Do you have a maintenance plan in place to keep your brand-new office looking it’s best condition for as long as possible?
Regular Touch-Ups
Due to frequent use, office walls can easily become scratched and scuffed. Applying a fresh coat of paint quickly brightens up the look at a minimal cost. Colour schemes are important so make sure you choose wisely by selecting a colour which best suits your office environment.
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Plumbing Maintenance
An office cannot function with a broken plumbing system and with every change in season, comes different issues to overcome. From frozen and burst pipes in colder conditions to rust or hard water in the summer months, performing regular checks and audits helps give a clear and intelligent insight into the overall condition, and uncover any hidden problems you wouldn’t otherwise be aware of. After all, regular maintenance is much more cost-effective than cleaning up the damage caused by a burst water pipe.
Clean Flooring for Tip-Top Workspace Conditions
Keep your office looking clean and presentable by regularly cleaning carpets, rugs and hard flooring. Avoid dirty and dingy floors as well as the spread of germs by ensuring your cleaning schedule includes daily and deep cleans of all areas of the office, including hard-to-reach spots. Many offices include specialised rugs at the entrance which are designed to capture dirt from staff’s shoes before they even enter the office, thus reducing the spread of germs.
Maintain Grounds
The outside of your building is the first thing visitors and staff see and keeping the grounds and exterior in top condition should be a high priority. Landscaping the area around your office or workplace has a dramatic effect on your organisation’s appearance. Ensure that trees and plants are trimmed, the grass is well maintained and the garden is free of weeds to make a good impression. Seek advice and plant things which will enhance your building and look welcoming to visitors.
Wash Windows
Natural light in an office has been found to increase productivity and boost employee mood, so ensuring windows don’t become grubby will make a big difference. Windows are easy to maintain if you schedule regular cleaning, plus clean and sparkling windows will ensure the entire building looks in top condition.
Repair Equipment
From computers and printers to chairs and desks, office equipment is used regularly, so it’s inevitable that things will break now and then. A regular programme of maintenance or having someone on-hand to do repairs means your workforce can continue to function with little disruption to productivity. Keep up staff morale by ensuring each team member has access to equipment suitable for them to perform their job.
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In a typical year (of which 2020 was definitely not!), the average person spends around 1,800 hours at work. Spending that much time anywhere means it needs to be conducive to happiness, productivity and enjoyment. When it’s associated with work, it becomes even more critical.
Covid-19 Decontamination Using Fogging Technology
RFM Group are one of the leading cleaning and facilities management companies in the UK, we have invested in specially designed disinfection fogging machines, to enable organisations to safely re-open their premises.
Declutter Regularly for Maximum Efficiency
A cluttered workspace can hinder your ability to concentrate and make it challenging to find essential items. To start, set aside time each week to declutter your workspace. Dispose of unnecessary papers, file away documents, and clear your desk of any items that don’t directly contribute to your work tasks. Invest in storage solutions like shelves, drawers, and organizers to keep your belongings neatly arranged.
Personalize Your Space for Comfort and Inspiration
Your workspace should reflect your personality and inspire you to do your best work. Consider adding personal touches such as artwork, plants, or motivational quotes that resonate with you. These elements can help create a more inviting and positive atmosphere, making it easier to stay motivated throughout the day.
Maintain Proper Ergonomics for Long-Term Health
Sitting at a desk for extended periods can take a toll on your health if you’re not mindful of your posture and ergonomics. Invest in an ergonomic chair and furniture that provides proper lumbar support and promotes good sitting posture. Your computer monitor should be at eye level to prevent neck strain, and your keyboard and mouse should be positioned at a comfortable height to avoid wrist discomfort. Take short breaks to stretch and move around to prevent stiffness.
Regular Cleaning for Hygiene and Aesthetics
A clean workspace not only looks appealing but also promotes good hygiene. Dust surfaces, clean your keyboard and mouse, and wipe down your computer screen regularly. Disinfect frequently-touched items, such as your phone and desk surface, to reduce the risk of germs spreading. A tidy workspace contributes to a sense of order and helps create a conducive environment for focused work.
Manage Cables and Cords Effectively
In the digital age, cables and cords are an inevitable part of a modern workspace. However, tangled cables can be visually distracting and contribute to a disorganized space. Use cable management solutions to keep cords neatly bundled and out of sight. Label cords to easily identify which device each one belongs to, making it simpler to troubleshoot connectivity issues.
Establish a Routine for Regular Maintenance
Consistency is key to keeping your workspace in top condition. Set a routine for maintaining your workspace, such as dedicating a few minutes at the end of each workday to tidy up and organize. Make it a habit to file away documents, clear your desk, and perform basic cleaning tasks. This habit will help prevent clutter from accumulating and ensure that your workspace remains conducive to productive work.
Invest in Quality Storage Solutions
Effective storage solutions are essential for keeping your workspace organized and clutter-free. Invest in storage options that cater to your specific needs, such as filing cabinets, shelves, and desk organizers. Keep frequently used items within arm’s reach and designate specific areas for different types of supplies. This approach will streamline your workflow and help you maintain a more efficient workspace.
Seek Inspiration from Minimalist Design
Minimalism has gained popularity for its focus on simplicity, functionality, and clarity. Consider incorporating minimalist design principles into your workspace by opting for clean lines, neutral colour palettes, and a limited number of decorative elements. A minimalist workspace can help reduce distractions and create a calming environment that supports concentration.
Workspace Wellbeing
Your workspace condition plays a significant role in your work performance and overall well-being. By following these tips and strategies, you can create and maintain a workspace that promotes productivity, comfort, and inspiration. Regular decluttering, ergonomic considerations, proper cleaning, and personalized touches will contribute to a workspace that you’ll look forward to using every day. Remember, a well-kept workspace is an investment in your professional success and personal satisfaction.
